Gathering of the Clans – Family & Class Reunions are easy as White Point
Just having finished a busy Holiday Season at White Point, we’re now back in the planning ‘swing of things’ for 2011 and beyond. We hope that you were able to spend time with your families and friends over the Holidays, and enjoy that special camaraderie. And I’ll bet that some of you were tasked with planning your next family or class reunion. How fun!
Now, don’t be scared!
For some people this may seem a daunting task, however, I’m going to give you some tips on how to have an enjoyable, stress free gathering! Here we go:
1) Check-out your options.
Do research online before you choose your venue, search for phrases such as “family reunions Nova Scotia” or “ideas for reunion activities”. Don’t be afraid to call the hotel or resort and speak with their Event, Sales or Conference Services Manager. This is their business and they can give you some great suggestions for things to do and places to see in the area. Also check out the Nova Scotia Doers and Dreamers Guide or guides for the area that you are heading to.
2) Make accommodation arrangements for the gang.
Arrange for what we call a “room block” with your location of preference. This is a group of accommodations that are held for your group where you’ll be staying. Don’t you make the reservations for each of your family members/classmates – just let all the attendees know the phone number, name of the group booking and let them make their own bookings. That way, if Uncle Harold wants a cottage but Aunt Agnes needs a room near the Dining Room, they can each choose what they prefer. Everyone will be happy and you won’t have had to manage all their requests!
Important Note: Ensure you understand what your responsibilities are, as the group organizer/point person, so that you can avoid any unwanted cancellation charges. This may entail helping the hotel to adhere to the room block release date, get people to pay their deposits by a certain date, etc. The hotel staff will happily work with you to ensure the event’s success!
3) Go Social!
Utilize social media. I know that not everyone is tech savvy enough to create their own website, but many people are on Facebook and Twitter. Create a Facebook page that talks about the reunion, add some photos of past reunions showing people having a great time, add photos, logo or information about the venue. This will not only act as an information conduit, it will cause some excitement as people get to share and co-create the event!
4) Share the load.
Ask family members to take on specific responsibilities, such as meet & greet reception, group dinner, afternoon volleyball tournament, ordering t-shirts, etc. People are happy to help but often don’t know how or what to do. Don’t be afraid to delegate – many hands make light work! Breakdown the “to do” list and assign responsibilities, then you can just coordinate:)
5) Enjoy yourself!
Have some fun! Remember, this may be the first time in a dog’s age since you’ve seen your family. Don’t get too bogged down by the details. Bring your sunblock and sunglasses, grab your towel and head to the beach!
Families have been enjoying gatherings here at White Point for more than 80 years and we’ve seen it all! Even better, we’re here to help! We offer a turn key reunions package for families or social groups https://www.whitepoint.com/plan-your-event/gatherings-reunions/ and are always happy to chat about possibilities.
Happy New Planning Year!
White Point’s Event Services Manager